OFFICE MANAGER OPPORTUNITY OVERVIEW
Mercado in Fifth is seeking an Office Manager with a passion for finance as well as excellent organizational and leadership skills. As the MoF Office Manager, you will manage most aspects of MoF's day to day bookkeeping and keep office and business operations running smoothly. This position requires working Monday through Friday from the MoF office an average of 40 hours per week.
DUTIES AND RESPONSIBILITIES
General Bookkeeping
Manage MoF vendor fee billing and track weekly payments.
Create and manage sponsor invoices.
Pay bills and contractors, including bands and security.
Deposit cash and checks as necessary.
Withdraw cash for MoF bar change weekly.
Train coworkers on financial processes and internal controls.
Provide back-up for payroll processing and reporting when needed.
Assist Treasurer and BoD to develop and monitor annual budget based on the agreed upon strategic objectives.
Assist management team to track MoF assets.
Other accounting-related duties as assigned.
Office & Business Management
Lead weekly staff meetings.
Coordinate general office administration (manage organization phone and email and route communications to appropriate staff members).
Research and recommend various contractors and services.
Support staff with negotiating, reporting and tracking related to contracts.
Ensure compliance and appropriate reporting in accordance with grants, contracts and local, state and federal laws.
Develop, improve and communicate office and financial systems and protocols to coworkers, vendors and others as needed.
Serve as the staff liaison to the BoD, (prepare and send board meeting invites and agenda, assist with BoD development activities including board member recruitment, orientation, training and recognition).
Manage office cleaning and organizing; maintain and order office supplies.
Other office management related duties as assigned.
Studies have shown that women, nonbinary folks, and People of Color are less likely to apply for jobs unless they believe they meet every single one of the qualifications described in a job description. We are committed to building a diverse and inclusive organization and we are most interested in finding the best candidate for the job. That candidate may be one who comes from a background less traditional to our field of work, and that’s okay! We strongly encourage all interested candidates to apply.
PREFERRED QUALIFICATIONS
Professional experience in accounting and/or bookkeeping
Experience in program-level budgeting (creation, forecasting, reporting, and analysis)
Proficiency in Google Sheets/QuickBooks (or similar spreadsheet programs/accounting programs)
Experience in office management and administration
Experience working for a non-profit organization
Experience supervising staff and/or volunteers
Strong organizational, prioritization and time management skills
Ability to work independently and take initiative
Attention to detail and a knack for efficient systems and processes
Team-oriented, including good interpersonal communication and collaborative problem-solving skills
Ability to learn quickly and to seek guidance and/or additional information when needed
Experience managing multiple projects and timelines, including task delegation and/or coordination with others
Spanish language proficiency
Willing to agree to a criminal background check
COMPENSATION
This position is paid hourly:
$18-25/HR
8 paid holidays
PTO offered after first year
HIRING PROCESS
To apply, applicants should send a résumé and cover letter to mercadoonfifth@gmail.com.
Mercado on Fifth is an equal opportunity employer. Mercado on Fifth does not discriminate on the grounds of race, color, religion, sex, marital status, national origin, age, disability, veteran’s status, sexual orientation, or any other protected status.
